The Certified Materials feature helps companies manage, collect, and validate Traceability Certificates (TCs) for their Purchase Orders (POs) in a centralized and structured way.
It enables seamless collaboration between brands and suppliers to ensure that certified materials are properly documented and compliant with required standards.
🎯 What is Certified Materials used for?
Certified Materials is designed to:
Track certification coverage across Purchase Orders
Request and collect TC documents from suppliers
Automatically match documents to orders using AI
Validate compliance with certification standards (e.g. GOTS, GRS)
Monitor progress and identify missing documentation
🔄 How it works
The workflow consists of four main steps:
1. Upload Purchase Orders
Brands upload PO data to establish the foundation for tracking.
2. Request documents from suppliers
Brands send requests to suppliers to upload required TC documents.
3. Supplier uploads documents
Suppliers upload certificates directly in the platform.
The system automatically classifies and matches them to the correct orders.
4. Review and validate
Brands review submitted documents, verify coverage, and approve or request corrections.
🤖 AI-powered automation
Certified Materials uses AI to:
Extract key information from uploaded documents
Match documents to the correct PO(s)
Validate:
Quantities
Product references
Certification standards
This significantly reduces manual work and improves accuracy.
📊 Key concepts
Coverage
Shows how much of the PO quantity is supported by valid documentsCollected Evidence
Indicates how many required documents have been uploadedStatus
Tracks progress through the workflow:To Do
In Review
Completed
🤝 Collaboration between brands and suppliers
Brands can:
Upload POs
Request documents
Review and approve submissions
Suppliers can:
View assigned requests
Upload TC documents
Submit orders for review
✅ Benefits
Centralized document management
Improved traceability and compliance
Reduced manual verification effort
Clear visibility on coverage and gaps
Efficient communication with suppliers