There are multiple ways to review the answers submitted by your network. Find out about the options below.
Via the active task notification dashboard
In the active task overview, click "Start review" for the respective notification.
Go through each question by clicking on each and either reject (click "Deny") or approve (click "Approve") the submitted answer.
Note that if an answer is approved the bar will turn green, while it turns red if the answer is denied. Latter will trigger a notification for the answering company.
In-review: If an answer still needs to be reviewed, the bar is shown in yellow.
Approved: If an answer is approved, the bar will turn green.
Denied: If an answer is denied, the bar will turn red. Before rejecting an answer, add a comment for the answering company to explain why. For this, click "Comments", add your comment in de designated field. The answering company will get notified.
Once you have fully reviewed the answers, change the overall questionnaire status accordingly.
Mark as completed: This changes the status of this questionnaire request to "Complete" and locks it from further reviews.
Finish review and request changes: This sends a notification to the answering company, changes the status of the request to "Change Requested" and unlocks the response form, so that the answering company can change their answer(s). Once they made the change, they re-submit the questionnaire response so that you can review the new answers.
Via the Response > Summary tab
Access the respective questionnaire via the left navigation bar.
In the "Response" tab of the questionnaire, under "Progress by company", click the "View" button of the company that has submitted its answers.
Follow the steps 2 and 3 from above.
Sync data
If you would like to transfer the approved data to the assessed company's profile, click "Sync profile data" next to the progress bar. This will update the company profile based on the provided answers.
However, note that there are exceptions. The functionality does not apply for:
Global datapoints (only the profile owner can sync these)
Custom questions (do not have a dedicated data field to be synced to)
Certificates, audits and documents are synced automatically
Note that if a supplier updates their profile in the future, your own supplier profile will not be updated, nor will you be notified about changes.
In case, you would like to have an update, you can do so by sending out another questionnaire and based on that update your own supplier profile.